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BibiloDirectorTM QuickStart



BiblioDirector Screen shot

Contents

  • Installation
  • Launching BibiloDirector
  • First Time Users
  • Buttons & Navigation
  • Entering Inventory
  • ISBN Lookup
  • Uploading from BiblioDirector
  • Quitting BibiloDirector
  • Backing Up BibiloDirector
  • FAQ's





  • INSTALLATION




    Biblio.com will supply the BiblioDirector application and support files in a zipped folder. Your computer should automatically unzip the folder after your download completes.

    • Move the BibiloDirector folder to a convenient place on your hard drive.
    • Open it up and locate the BibiloDirector application icon.
      • You can drag this icon onto your Mac's Dock
      • BiblioDirector Screen shot
      • or alternately, you can make an alias of this file and place the alias anywhere you like for convenient launching.

    There is no other installation necessary - BibiloDirector is ready to go. Note: Do not move or rename any of the files inside of the BibiloDirector folder! They need to stay together. You may, of course, name your shortcut (or alias) anything you like.



    LAUNCHING BiblioDirector



    BiblioDirector Screen shot


    Double-click the BibiloDirector icon to launch BibiloDirector.

    You will then see the BibiloDirector Home Screen. Select a user name (you can add your own names later) from the field at bottom-center of screen.



    FIRST TIME USERS




    BiblioDirector has a built-in option to import your inventory from and basic settings from BookHound 7ce.

    BiblioDirector will automatically offer you the option to import your inventory and settings from BookHound 7ce the first time you launch BiblioDirector, and can accessed later from the Items screen.

    BiblioDirector Screen shot

    If you decide not to import your BookHound 7ce inventory and settings when you first launch BiblioDirector, click on the "Items" tab, and then go to the Records drop down menu and select Advanced, then First Time Import from BookHound 7ce.

    You will be asked to locate the "DATA.usr" file in the BookHound folder. The import will happen automatically after you select the DATA.usr file from your copy of BookHound 7ce, and typically takes only a few minutes.

    The import tool will import your inventory and basic preferences from BookHound 7ce version 7.0.9. Earlier versions of BookHound 7ce will import your inventory, but may not import all of your saved preferences correctly, including your Biblio username. Those settings can be easily manually changed by selecting the "Preferences" tab from your BiblioDirector. To check what version of BookHound 7ce you are using, select the "About BookHound" option from the "Help" drop down menu in your BookHound.

    The first time you use BiblioDirector, you will want to enter your Biblio bookseller username into the Preferences tab of BiblioDirector (if it was not automatically imported from a BookHound 7ce file) and retrieve your Biblio FTP password.

    (your import from BookHound 7ce will try to do this automatically for you).

    After entering your username, click the "Get Biblio FTP Pass" button to the right of the screen to automatically retrieve your Biblio FTP password. Your Bibilo Username and Password will link your BiblioDirector to Biblio.com, letting you upload your books to Biblio by one click.



    BUTTONS




    At the right of each Item Entry Screen are you'll see buttons for "New Item", "Search", "View as List", "Clone", and "Price Check".
    BiblioDirector Screen shot


    These are used to add a new record, view your "found" records as a list, search for a record, print the record, duplicate the record, or permanently delete the current record. Price check will lookup that book's current average prices on Biblio by ISBN.

    In the upper right corner of most entry screens are navigation buttons to move from one record to the next. Use the arrow buttons to move back or forward one record at a time.

    In the list screen, you are offered options to
    • Show Everything will present a list of all records you have added to BiblioDirector, including sold and incomplete records.
    • Show active items will return a list of items with a quantity of one or more.
    • Show sold items will show a list of items with a quantity of zero.
    • Show incomplete will show a list of items that do not have the minimum number of fields completed to be able to upload to Biblio.
    • Show Upload List will show a list of all items that are ready to upload to Biblio.

    ENTERING INVENTORY




    To create a new item,
    BiblioDirector Screen shot
    enter your Title, Author, Description, Condition, Price and Quantity that you have for the new blank record in the appropriate fields. Move to the next field by hitting the "Tab" key on your keyboard.

    BiblioDirector will keep track of whether you have entered the minimum amount of information that Biblio.com needs. Fields highlighted in yellow are required.
    If you see the warning

    BiblioDirector Screen shot

    at the bottom of the screen, one or more of the required fields haven't been completed and your record is not ready to upload to Biblio.

    These fields must be completed to upload the record to Biblio:
    • Title
    • Description and/or Condition
    • Price
    NOTE: Since not all works have an author, the author field is not required, but an author should be added for any item that has a listed author, so the author field is included in the highlighted field list.

    Only the description or condition field need to be completed to upload to Biblio, but completing both fields is good practice for bookselling.



    ISBN LOOKUP





    Biblographic details can be automatically filled-in for most books by ISBN. The ISBN lookup service in BiblioDirector is available for any BiblioDirect bookseller in good standing. To use the ISBN lookup option in BiblioDirector, make sure that your Biblio username is in your Preferences tab of your BibiloDirector.

    To enter a listing by ISBN, simply type in the ISBN in a new record and click the ?Lookup? option to the right. If bibliographic details are available for that ISBN, they will automatically be entered into the record in your BiblioDirector.

    BiblioDirector Screen shot

    When you are finished entering your data, click the "new" button again to create your next record. No "saving" is necessary: BibiloDirector "saves" records automatically.


    UPLOADING





    BiblioDirector offers one-click uploading to Biblio by FTP. As long as you have entered your Biblio username and retrieved your Biblio ftp password, your BiblioDirector is ready to upload to Biblio.

    Make sure that you have a connection to Biblio. Choose from the Send updates to Biblio, or the Upload everything to Biblio options.

    BiblioDirector Screen shot
    • Updates are anything that has been added or modified since your last upload to Biblio.
    • Everything is all your inventory that is ready to send. Only books with the minimum amount of completed fields will be uploaded to Biblio.


    The count of items read to send to Biblio at the top of the upload screen and in the exit screen when you quit BiblioDirector reflects any completed records that have been added or changed in BiblioDirector but not yet successfully uploaded to Biblio through the one-click upload tool.

    The upload screen also offers you manual upload options.
    • The UIEE Format Export button creates a UIEE export file that you can use for uploading to sites that are not able to process tab delimited export files.
    • The Manual Export button creates a tab delimited export file on your computer.
    Both the UIEE and Manual Export buttons will offer you the option to either send changed records or everything. Recently changed books will include any books that have been added or modified since the last file export of that type. BiblioDirector tracks inventory changes for each upload type separately.

    The Upload screen additionally offers BiblioDirector users a tool for uploading files or folders to Biblio via FTP. BiblioDirector users can upload images one at a time, or send an entire image folder to Biblio by one click!. Zipped image folders are treated as a file rather than a folder by BiblioDirector. Choose the Send File via FTP button to send a zipped folder.


    QUITTING BibiloDirector





    To exit BibiloDirector, select Quit BibiloDirector from the BibiloDirector menu at top of screen. There is no need to save your work before exiting. everything is saved as you go!


    BACKING UP BiblioDirector





    It is recommended that you back up BibiloDirector regularly. BiblioDirector will prompt you to back up your file periodically when you quit BiblioDirector. You can select how often BiblioDirector will prompt you to back up your file from the "Preferences" tab.

    The back up file will be named "bd_data Copy.USR". The bd_data Copy.USR file should be copied to an external backup source, such as a USB drive.

    To restore your BibiloDirector database from a backup, simply drag the file named, "bd_data COPY.USR" from your back-up source, rename it "bd_data.USR" and drop it into your current BibiloDirector folder. When prompted, choose to replace the same-named file (remember, restoring from a backup "bd_data.usr" file will restore your records to their state at the time you made the backup -- if you are experiencing problems, please contact Biblio.com before considering restoring from a backup).